GreySheeters Anonymous

GSAWS Communication and Voting Meeting (C/V): Sunday 27 January

Sunday 27th January, 2013, 11:00am – 1:00 pm Eastern US Time.


Dial-in: 712-432-3920 / 470310#



The Communication and Voting (C/V) is the communications method of the GSAWS Board and the GSA community and will meet at least once a month until the GSAWS World Service Conference (WSC). The usual time for this meeting will be the last Sunday of each month, 11am-1pm Eastern US Time. The dial number will be 712-432-3920 / 470310#.



The next three meetings are scheduled for

  • 4 February 2013 11:00am-1:00pm Eastern US Time
  • 31 March 2013 11:00am-1:00pm Eastern US Time
  • 28 April 2013 11:00- 1:00 Eastern US Time

The Purpose of the meeting is the following:

  • Continue forming action committees
  • Review and discuss suggestion and proposals

The Committees sent following suggestions/proposals for discussion/voting at our C/V meeting. The below text is shortened and the details you will be able to hear at the meeting.

STRUCTURE COMMITTTEE:

One of the first tasks of Structure Committee is making a proposal about the voting body for this coming World Service Conference (WSC). 

This is the proposal:

  1. Each GSR (of the GSA group) that comes to the first WSC has one vote; one vote also goes to the Intergroup/Area delegate if they come to WSC
  2. When groups that have GSRs are too small and don't have enough money to send the GSR to the conference, we suggest that they get together and form an area orIntergroup and then send the delegate together to the WSC (and he/she gets one vote)

  3. Board members (the 5 of the current ones) also get each one vote, because they were elected and are trusted servants.

  4. This proposal would enable us to get more votes at the conference at this time, because if we say only Intergroups could have vote/votes (bigger IGs more votes), probably there would be only few delegates but at this point it might be good to involve as much groups as it is possible.

  5. Further conferences might have different voting body- the structure committee will work on suggesting the structure similar to AA or other smaller 12step communities.



LITERATURE COMMITTEE


Our report and next steps:


The GSAWS Literature Committee is forming. We invite representative members from each Intergroup/community.

Report from the last Communication and Voting (C/V) meeting on 25th March 2013 and updates on WSC 2013

World Service Conference will be held on 20th-22nd September 2013 at Hilton Airport Hotel Philadelphia. The deposit was payed.

Each GSA group may send one representative with one vote.
 
Each Intergroup may send one representative with one vote. Each Board member has one vote. If the self supporting group is not able to carry the expenses of the representative, two groups or more may join together to send one representative with one vote.
Representatives must be present to vote. Participation in the first GreySheeters Anonymous World Service Conference is a responsibility and a privilege of each group and/or ntergroup. The GSA group and/or intergroup need to be registered as GSA meeting (registration via webpage). The cost of the food  and beverages per person and sleeping accommodations (single or double to be selected by the participant- 2 nights) and the transportation to Philadelphia are expected to be paid by the group for which the participant is a General Service Representative or Intergroup Representative.

Food: After meeting in a telephone conference with the chef and catering manager, we received a menu that meets our GSA needs: food that is GS abstinent and offers choices appropriate for vegetarians and non-vegetarians. The six meals include Friday dinner through Sunday lunch. The quoted price is 190++ per person. (This is more than our previously posted amount due to the food choices and quantities we require for the GSA plan, e.g., a protein and fruit breakfast instead of continental, etc.). We do have a contract commitment for a minimum amount of food and beverages for which we are responsible at the Hilton therefore there is no possibility to book only room without food. Backup as desired is always recommended.

More specifics on what money to send to whom will be forthcoming.

At the V/C meeting the following suggestions were supported:

  • Hiring the Parliamentarian familiar with 12 step programs and for a Secretary to be present at the WSC.
  • Establishing the Finance Committee which would consider the options for GSAWS to pay the costs for the meeting rooms for the WSC, costs of the Parliamentarian and possible Secretary. If you are GSR or IG Officer or you served as one of those in the past and wish to be part of the Finance Committee please write onwebservant@greysheet.org . We need more people to do the service.
  • That we include people from other fellowship or from outside to serve in the Board of Trustees (class B Trustees- people with experiences who rotated out of service positions in their fellowships). Many Fellowships benefit from this.
  • The motion came from present member and was seconded and voted on: „One of the duty of the Board members is to attend the C/V meeting from now on.“
Structure Committee: The Board received suggestion and is working toward  establishing the Nomination Committee (same procedure that was used last time) in order to start receiving and reviewing nomination so that the new Board of Trustees members are going to be voted on at the WSC. Literature Committee: The Literature Committee is working and sharing on line to determine 
  • our definition of Conference Approved Literature (CAL) and
  • a process for identifying literature and materials as CAL.

We are also considering materials to be brought forward to the WSC 1 for approval as CAL.

In April and May we plan to have proposals available for the Communication and Voting meeting. 
 
Also needed are members for a Communications Committee and Structure Committee (already established but need more members) ; please write onwebservant@greysheet.org if you are interested. 

The next Communication and Voting meeting will be on Sunday the 28th of April 2013 from 11am-1pm ET.

GSAWS' Communication/Voting meeting on Sunday 24th March, 2013, 11:00am – 1:00 pm ET and the report from previous meeting

Invitation to the GSAWS' Communication/Voting meeting  on Sunday 24th March, 2013, 11:00am – 1:00 pm ET

Dial-in: 712-432-3920 / 470310#

Report/summary from the meeting on th 24th of February:

- The decision was made (voted on) that the World Service Conference will be from 20th-22nd September 2013 in Philadelphia; Airport Hilton Hotel.

- The following Structure Committe proposals were accepted:

  1. Each GSR (of the GSA group) that comes to the first WSC has one vote; one vote also goes to the Intergroup/Area delegate if they come to WSC

  2. When groups that have GSRs are too small and don't have enough money to send the GSR to the conference, we suggest that few groups get together send the delegate together to the WSC (and he/she gets one vote)

  3. Board members (the 5 of the current ones) also get each one vote, because they were elected and are trusted servants.

  4. The GSR has to come from the GSA group that is registered on the greysheeet.org website; if the group is not registered as GSA group (singelness of purpose) this can be done by emailing to webservant@greysheet.org or filing the form for new group.

- The Literature Committee continues with work on materials which will be presented at the WSC to the voters and on the literature approval procedure.

Registration for the GSA World Service Conference is now open

Dear GSR or Intergroup Representative,

we are announcing that the registration for the first GSA World Service Conference is now open. Below you can find the Registration Packet (in different versions: doc, odt, pdf) with all the information and registration form, including the form and information about the Nomination for new General Service Board of Trustees members.

We encourage you to be part of the GSA history and attend the first GSA World Service Conference!

Registration Form (doc)

Registration Form (pdf)

If you have troubles opening the attachment, please first save it to your computer then open it and if it is still not working, you can  send email on wsc2013@greysheet.organd enqire for diferent format.

GSA WSC Planning Committee